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If your business is looking to transition to a cloud-based application suite, you have two main choices: Office 365 or Google Apps. When you choose a cloud solution, you don’t need to worry about upgrading to a new version of software, such as moving from Office 2013 to Office 2016. Your software updates automatically. Cloud solutions also offer built-in security, privacy and uptime guarantees.

Office 365 and Google Apps

Depending on the size of your company (from small business to enterprise) and the features you need, either Office 365 or Google Apps could be a great solution for your business. Here’s a brief overview of each product, its major benefits and pricing options.

Microsoft Office 365: Multiple Solutions for Business

Office 365 is the cloud productivity suite from Microsoft. It offers seven different plans for businesses with prices ranging from $5 per user per month (basic small business plan with access to Office Online and email) to $35 per user per month (online and desktop versions of Office, Skype for Business, PSTN conferencing and advanced security and analytics).

While choosing from seven different plans might seem confusing at first, it enables you to customize Office 365 and ensures that you pay only for the features you really need. Office 365 also offers plans for home users, education, government and nonprofits.

Office 365 includes the following options (depending on the plan you choose):

  • Installed versions of Microsoft Office (Word, Excel, PowerPoint, OneNote, Outlook and Publisher) on PCs or Macs
  • Mobile access to Office on tablets and smartphones
  • Office Online (Word, Excel, PowerPoint and OneNote)
  • 1 TB file storage per user on OneDrive
  • Business email with 50 GB inbox per user with integrated calendars
  • Online meetings, broadcasts, HD video conferencing and Skype for Business
  • Corporate intranets, team sites and social networks (Yammer)
  • Compliance solutions including auditing, archiving and eDiscovery
  • Cloud PBX for cloud-based call management

Google Apps: A Simplified Approach to Cloud Productivity

Google Apps offers an equally impressive array of cloud-based business tools. Google Apps for Work is the solution designed for business. Google also offers versions for government, education and nonprofits. With Google Apps for Work, the pricing structure is simple: either $5 per user per month for the basic plan or $10 per user per month for advanced features. You need to access all of Google’s apps online. There are no options to install software on your computer.

The basic plan includes:

  • Productivity tools including Docs, Sheets, Forms, Slides and Sites
  • Access to mobile apps
  • 30 GB of online storage per user on Google Drive
  • Gmail with a business email address and calendar access
  • Hangouts for voice calls, video calls and web conferencing

If you choose the $10 per month plan, you receive unlimited online storage as well as access to Vault (archiving and eDiscovery).

Choosing Between Office 365 and Google Apps

Both Microsoft and Google offer quality cloud-based applications. Your decision comes down to which solution offers the features you need at your preferred price. Some businesses prefer the simplicity of choosing between two plans with Google at Work. Other companies like Microsoft’s flexibility to build a sophisticated solution with advanced features or already have a workforce fully trained in an Office desktop suite such as Office 2013.

If you would like unbiased, professional advice on choosing the best cloud tools for your business, we’re happy to help. Race Computer Services is the trusted choice when it comes to staying ahead of the latest information technology tips, tricks and news. Contact us at (973) 343_-5479 or send us an email at [email protected] for more information.